COUNCILLORS ARE SUMMONED TO ATTEND A MEETING OF THE PARISH COUNCIL TO BE HELD AT BROOMS GREEN VILLAGE HALL ON MONDAY 20TH JULY 2026 AT 7.00PM
Agenda
1. To Accept any Apologies for Absence and Note the Reason
2. To Record any Declarations of Interest and Consider any Requests for Dispensations
3. To Remind Councillors to Review their Register of Interests held on Herefordshire Council Website
4. Councillor Vacancies – To Note Eastnor Councillor Vacancy and Consider any Nominations for Co-option
5. To Consider Approval of Minutes of Parish Council meeting held 11th May 2026
6. To Receive a Brief Report from Ledbury South Ward Councillor Stef Simmons
7. Public Participation Session for Local Residents to raise matters relevant to the Parish Council (Please note: Decisions cannot be made on items not on the agenda) This item to be limited at the discretion of the chairman
8. Planning: NB: no paper copies of applications are available to view at the meeting unless specified
a) To Consider Planning Applications referred for comment: (to be viewed online prior to the meeting)
261364/261756 Land at White House Farm, Eastnor, HT8 1EH Self-build conversion of Oast barn to residential dwelling, including demolition of two steel-framed Dutch Barns and construction of a detached garage
b) To Note Details of Decision Notices Received from Hereford Council: as per planning record
9. Governance
a) To Confirm that all Councillors are now using their .gov email accounts and information will no longer be sent to their personal email accounts in line with GDPR regulations
10. Finance:
a) To Note that AGAR End of year Accounts completed and sent to External Auditor
b) To Note Employee mileage rate increase to 55p per mile wef 1/4/2026
c) To Note Finance Report and Bank Balances
d) To Consider Payments of Outstanding Accounts
000649: Autela Payroll Services – Payroll April- June 2026 – £57.37
000650: J Chester, clerk salary May-June as agreed plus expenses Microsoft 365 £84.99 & Paper £7.00
000651: SLCC – Annual Subscription – £66.00
000652: Eyelid Productions – Annual website support – £100.00
D/Debit: HMRC – PAYE May – July – £211.40
D/Debit – Lloyds Bank monthly charges May – July -£15.25
11. Highways/Footpaths:
a) To Note any new Highway and Footpath Defects
b) To Note that Herefordshire Council Request to Identify and List PROW Structures
12. Information Section / Correspondence / Discussion:
a) To Review Information and Outstanding Actions
b) To Discuss Purchasing Bleed Kits for the Defibrillator
13. Reports: To receive any reports from meetings attended
14. Training: To note any forthcoming training dates
15. To Raise Items for next scheduled Parish Council Meeting (no discussion)
16. To Decide Dates and Time and Place of Ordinary Meetings for the ensuing year
2026 – Monday 14th September (Eastnor), Monday 30th November (Brooms Green)
2027 – Monday 8th March (Eastnor), Monday 10th May (Eastnor)
Signed: JLChester (Clerk to the Parish Council) Dated: 10th July 2026
The press and public are cordially invited to attend the meeting
INFORMATION SHEET
MEETING DATES
2026 – Monday 14th September (Eastnor), Monday 30th November (Brooms Green)
2027 – Monday 8th March (Eastnor), Monday 10th May (Eastnor)
PARISH CLERK UPDATE
• Road defects reported to Locality Steward / Herefordshire Council via website
• Website updated
• .gov website & emails set up details sent to councillors
• End of Year accounts and AGAR put onto website
• Year End Accounts Completed and sent to External Auditor
GENERAL CORRESPONDENCE RECEIVED
• Balfour Beatty – Weekly Locality briefings *
• Balfour Beatty – road closure notices *
• Balfour Beatty – Parish Briefing Notes *
• HALC – Information Corner & Training Schedule *
• Herefordshire Council – Talk Community Correspondence *
* Circulated to Cllrs.
OUTSTANDING ACTIONS – These are the consolidated actions outstanding after the last meeting:-
DATE ACTION STATUS AGENDA ITEM DETAIL
Sept 2025 Clerk Complete 8a Request changeover to .gov website and emails (£800 budget)
Sept 2025 Clerk Ongoing 9c Update Lloyds Bank Account Mandate and investigate online authorisation of
payments
Nov 2025 Clerk Ongoing 11b Clerk to check with BT if they are responsible for maintenance of phonebox
Jan 2026 Clerk Reported 10a The hedge by Parkway garage needs cutting back. There are potholes in both
Eastnor & Donnington parishes in need of repair – Eastnor outside school and
along Clenchers Mill Lane. Donnington by noticeboard and on the A417. On the
Dymock road it is thought a tree root is blocking a drain. Flooding on the Dymock
Road is also occurring by the old pumping station and Highbridge.
March 2026 Clerk Ongoing 8a .gov website up and running. .gov cllr emails set up – cllrs to confirm to clerk when
successfully working
May 2026 Cllrs 13a Councillors to send clerk list of projects for PROW to enable grant application to be
made
PLANNING RECORD – (last six months)
260032 – Hillside, Colwall, WR13 6HR Demolition of existing 1960’s domestic additions. Two storey and single storey extensions, retaining wall and landscaping works including some earth moving works to rear garden. To provide multi-generational family home
PC Comment: The Parish Council have no objections to this application
HEREFORDSHIRE COUNCIL DECISION:
260719 The Old Rectory, Upper Road, Eastnor HR8 1RB Rebuild of two chimneys like for like
PC Comment: The Parish Council have no objections to this application
HEREFORDSHIRE COUNCIL DECISION: GRANTED 23.6.26
261021 Birchams Grange, Eastnor HR8 1RW Conversion of four existing bedrooms (rooms 2,3,14 & 15) into two larger
bedrooms. Construction of new single storey wing in northwest of site containing two new bedrooms (no overall
increase in occupancy) together with pastry kitchen for residents use and covered outdoor seating area.
PC Comment: The Parish Council have no objections to this application
HEREFORDSHIRE COUNCIL DECISION:
261248 Eastnor Home Farm HR8 1RD Ash Tree – advanced basal decay mainly from Ganoderma and Perennioporia decay
fungi. Also some inonotus hispidus canker in the upper crown. Danger of tree toppling into garden – safety risk to the
residents and property. Works is to fell the tree into the paddock between two cherry trees. Replacement planting with
a young 2m cherry tree.
PC Comment: The Parish Council have no objections to this application
HEREFORDSHIRE COUNCIL DECISION: GRANTED 4.6.26