COUNCILLORS ARE SUMMONED TO ATTEND A MEETING OF THE PARISH COUNCIL TO BE HELD AT BROOMS GREEN VILLAGE HALL ON MONDAY 9TH MARCH 2026 AT 7.30PM
Agenda
1. To Accept any Apologies for Absence and Note the Reason
2. To Record any Declarations of Interest and Consider any Requests for Dispensations
3. To Receive any Nominations to fill Eastnor councillor vacancy by Co-option
4. To Consider Approval of Minutes of Parish Council meeting held 12th January 2026
5. To Receive a Brief Report from Ledbury South Ward Councillor Stef Simmons
6. Public Participation Session for Local Residents to raise matters relevant to the Parish Council (Please note: Decisions cannot be made on items not on the agenda) This item to be limited at the discretion of the chairman
7. Planning: NB: no paper copies of applications are available to view at the meeting unless specified
a) To Consider Planning Applications referred for comment: none (to be viewed online prior to the meeting)
260032 – Hillside, Colwall, WR13 6HR Demolition of existing 1960’s domestic additions. Two storey and single storey extensions, retaining wall and landscaping works including some earth moving works to rear garden. To provide multi-generational family home
b) To Note Details of Decision Notices Received from Hereford Council: as per planning record
8. Governance:
a) a) To Receive Update on new .gov websites and email addresses
b) b) To Note End of Year Accounts Assertion 10 Requirements
9. b) Finance:
a) To Note Finance Report and Bank Balances
b) To Agree Annual Insurance Cover
c) To Receive Update on Bank Account Mandates and Confirm Current Signatories
d) To Consider Payments of Outstanding Accounts
000643: HALC – Annual Subscription – £577.27
000644: Zurich Insurance – Annual Premium – £270.66
000645: J Chester, clerk salary Jan/Feb as agreed plus expenses
Direct Debit HMRC – PAYE quarterly
Direct Debit – Lloyds Bank – account charges Jan/Feb – £9.50
Direct Debit – Information Commissioner – Annual Data Protection Fee – £47.00
10. Highways/Footpaths:
a) To Note any new Highway and Footpath Defects
b) To Discuss further Speed Measures
11. Information Section / Correspondence / Discussion:
a) To Review Information and Outstanding Actions
12. Reports: To receive any reports from meetings attended
13. Training: To note any forthcoming training dates
14. To Raise Items for next scheduled Parish Council Meeting (no discussion)
15. To Decide Annual Parish Meeting Date and Speaker
16. To Note Date, Time and Place of Next Meeting as Monday 11th May 2026,7.30pm at Eastnor Cricket Pavillion
Signed: JLChester (Clerk to the Parish Council) Dated: 3rd March 2026
The press and public are cordially invited to attend the meeting
INFORMATION SHEET
MEETING DATES
2026 – Monday 9th March (Brooms Green), Monday 11th May (Eastnor)
PARISH CLERK UPDATE
• Road defects reported to Locality Steward / Herefordshire Council via website
• Website updated
• .gov website & emails chased
• Policies reviewed and updated where necessary
GENERAL CORRESPONDENCE RECEIVED
• Balfour Beatty – Weekly Locality briefings *
• Balfour Beatty – road closure notices *
• Balfour Beatty – Parish Briefing Notes *
• HALC – Information Corner & Training Schedule *
• Herefordshire Council – Talk Community Correspondence *
* Circulated to Cllrs.
OUTSTANDING ACTIONS – These are the consolidated actions outstanding after the last meeting:-
DATE ACTION STATUS AGENDA ITEM DETAIL
Sept 2025 Clerk Ongoing 8a Request changeover to .gov website and emails (£800 budget)
Sept 2025 Clerk Ongoing 9c Update Lloyds Bank Account Mandate and investigate online authorisation of payments
Sept 2025 Clerk Reported 10a Hedge by Parkway Garage needs cutting back. Hedge at Old Post Office, Eastnor needs
cutting back. Footpath access between Donnington Church and Brooms Green fenced
off. Potholes n Eastnor (school, railway bridge and Clenchers Mill Lane) & Donnington
(by A417 and noticeboard)
PLANNING RECORD – (last six months)
251769 – Eastnor Cricket Club, Clenchers Mill Lane, Eastnor HR8 1RR Proposed singe storey rear extension to pavilion PC Comment – support HEREFORDSHIRE COUNCIL DECISION: Granted 8.8.2025
252217 – Hillview, Hollybush, HR8 1ET Proposed repairs and alterations to Hill View Cottage. P C Comment – The Parish Council support this application HEREFORDSHIRE COUNCIL DECISION: Granted 15.10.25
252040 – Hill Farm (Gladwin) \Eastnor, HR8 1EF – Proposed conversion and refit of barns and annexe. Western barn to a dwelling for flexible usage for either holiday/long term let, ancillary accommodation for farmhouse guests. Northern barn to multi use space. Annexe to make it fully habitable. Extension of farmhouse Refacing/rendering courtyard walls. Demolition of modern elements within site. HEREFORDSHIRE COUNCIL DECISION: Granted 8.9.25
252105 – St John The Baptists Church, Upper Road, Eastnor, HR8 1RB – T1 Yew – remove ring of ivy from ground level up to head height. All around lower crown up to half height, reduce 2-3m on three sides and by 4m on north side over path. T2 Oak – severe crown lift to 4m to clear stem. T3, T7, T8 Yew – remove ring of ivy from ground level to head height. SG4 Box – no work. G5 Irish Yews – remove ring of ivy from ground level up to head height. G6 Yews x6 – Coppice central stem leaning NE over road. HEREFORDSHIRE COUNCIL DECISION: Granted 2.9.25